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Creating a Numbered List

If you start numbering a list of items, Word will continue the numbering when you press Enter at the end of the first item.  To apply numbering to an existing list, highlight the list and then click on the Numbering  icon , this will only work well for simple numbering. For a more complicated list you should highlight the list and apply numbering by clicking on the Format drop-down menu and choosing Bullets and Numbering. To number a list with sub-categories you should indent the list as you type it with tabs and then use the Outline Numbered feature to set up the way in which it is numbered.  You can also indent a sub-item by holding down CTRL and M together to create an indent, hold down CTRL and SHIFT and M together to decrease the indent when you want to type the next main heading. The example below shows the list before numbering and the resulting numbered list.

1)    Introduction

i)       Definitions

ii)      Preamble

2)    Discussion

i)       The Scenario

ii)      Research

iii)    Outcomes

3)    Conclusion

i)       What we found

ii)      How do we apply it?

iii)    Decisions

4)    Appendix

i)       Data summary

ii)      Glossary

iii)    Acknowledgements

You can turn off numbering by clicking the numbering icon again.  If you want to re-start your numbering you can turn on the numbering again and then click on Format -> Bullets and Numbering to set the style of numbering.  At the bottom of this window there is a bullet which you can set to continue the numbering from the end of the previous numbered list.

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