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Checking Grammar

If you tick the box under Tools -> Options -> Spelling & Grammar to check grammar as you are checking spelling, Word will select text that is not written very clearly and may suggest alternatives. You can set the style of writing you are using in the Options section of the spell check window. Word may suggest actual replacements, such as replacing donít with Ďdo notí or may just tell you that what you have written is rather wordy or contains an end of sentence preposition so you should consider revising it.  If you have ticked the Readability Statistics  box on the Options window, Word will produce a summary of the document when you have finished the grammar check as below .

The Flesch Reading Ease score rates text on a 100-point scale; the higher the score, the easier it is to understand the document. You should aim to get a score of 60 to 70 for most documents. The Flesch-Kincaid Grade level rates text on a U.S. grade-school level, for example, a score of 8.0 means that an eighth grader can understand the document. You should aim for a score of approximately 7.0 to 8.0 for most documents.

 

Grammatical errors are underlined with a green wavy line in your Word document.  Just because something is highlighted it does not necessarily mean that it is incorrect, there is just the possibility that it could be written better.  If you want to see what change Word would suggest to one of these grammatical errors you can click your right mouse button over the highlighted word and Word's suggested alternative will be displayed.  If you want more information about why the sentence is wrong you can choose About this sentence from the menu that appears.

 

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