ALL ABOUT OFFICE

POWERPOINT

HOME

ACCESS

EXCEL

WORD

OUTLOOK

POWERPOINT

Creating Tables

If you use the Table AutoLayout when creating a new slide then you will be able to add tables to your slides.

 

 

To add a table to your slide, double-click on top of the table area of the slide and a window will appear where you can enter the number of rows and columns you require.  Click OK and you will now see your table.

You will now see your table and your mouse pointer will have turned to a pen as you are in table drawing mode (you can draw extra lines to divide the cells further). However, this causes a problem if you try to highlight cells to merge them, etc.  To start formatting your table you need to display the Tables and Borders Toolbar by either clicking on the View drop-down menu and choosing Toolbars and then Tables and Borders or clicking on the Tables and Borders icon * on the Standard Toolbar at the top of the screen. 

Before you start trying to highlight the table, turn off the drawing tool by clicking on the draw table icon  to deselect it. You can now highlight cells to format them and merge them or click in a cell to enter text.

If you click on the Table button on the Tables and Borders toolbar you will see a menu giving a variety of table functions that you can use such as inserting and deleting columns and rows and formatting the table. 

If you want to perform calculations in your table you should insert a Microsoft Excel Worksheet  object into your slide instead.  To do this, choose the Title Slide layout and then click on the Insert drop-down menu and choose Object. Select Microsoft Excel Worksheet from the list that appears and make sure that you do not tick the Display as icon box. If you already have a spreadsheet you would like to bring in to your presentation you can try using the Create from file option instead of creating a new worksheet object.

When you have inserted the object, you will see a worksheet where you can enter your figures.  You may wish to adjust the row height and column width to make them larger so your table will be easier to read.  The usual Excel toolbars are displayed at the top of the window so you can work on the sheet in the same way as you would in Excel.

When you have finished editing your worksheet, click anywhere outside the frame containing the worksheet and you will see a table displaying your data. 

Click here to return to the PowerPoint index.

webmaster@allaboutoffice.co.uk