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Changing Bullet and Numbering Levels

The position of bullet points and their associated text is determined by the setting of indents on the ruler at the top of the slide screen in Normal view. You can have up to 5 levels for bullet points and a typical ruler with all 5 levels used for bullets  might look like this:

The use of hanging indents means that if you type more than one line beside a bullet point the text will wrap round to line up with the line above on the left-hand side.

If you are in the Outline Pane you can use the Outlining Toolbar  to change the level of headings and bullet points.  The Outlining Toolbar may be displayed to the left of the Outline Pane, if it is not you can display it by clicking on the View drop-down menu and choosing Toolbars and then Outlining.  If the Outlining toolbar is already ticked on the menu it will be displayed somewhere on your screen, maybe docked at the top instead of the side.

You can use the Promote  and Demote  items to change the indenting of bulleted and numbered items.  Consider the following example:

1.    Advantages of Computers

a.    Speed

b.    Perform calculations automatically

2.    Copy and paste to save re-typing

3.    Search data quickly and efficiently

Clicking on item b. and then clicking the Promote icon will result in the list changing to:

1.    Advantages of Computers

a.    Speed

2.    Perform calculations automatically

3.    Copy and paste to save re-typing

4.    Search data quickly and efficiently

The item marked 2. could be moved back to the b. position by clicking on that line and clicking the Demote icon. 

Moving an item up or down keeps it at the same level but moves it above or below the other items in the bulleted or numbered list.  Clicking on the item numbered 3. above and clicking the Move Up icon would result in:

1.    Advantages of Computers

a.    Speed

2.    Copy and paste to save re-typing

3.    Perform calculations automatically

4.    Search data quickly and efficiently

The Collapse  and Expand  icons can be used to hide the contents of a slide or all the slides. If you click the Collapse All icon you will only see the slide headings in the Outline Pane.  If you have all slides collapsed and want to see the content of a particular slide you can then click on that slide and click the Expand icon to see its contents. When slides are collapsed you can tell whether they have extra content by looking at their headings. If the slide title is underline in the Outline Pane then you can click on that slide and click the Expand icon to see more detail. Once the slide has been expanded the underlining disappears from the title to indicate that it cannot be expanded any more.

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