Using a Data Entry Form
If you have a list of data you can
make Excel automatically bring up a data entry form where you can enter new
records that will appear as new rows on the spreadsheet.
To do this, type in the column headings on one row and then enter a
couple of rows of your data. Click
your cursor anywhere in the entered data and click on the Data drop-down
menu and choose Form. Excel should display a window as
shown below where you can enter extra rows of information.
Simply type your entries in the boxes, pressing the
key to move to the next box. When
you have completed one record, press your Enter key and the information will be placed on a new row
at the bottom of your spreadsheet. You
can use this data entry form to scroll backwards and forwards through your data
and you can also delete a record by displaying it in the data entry boxes and
clicking the Delete
button. You can also click the Criteria
button and then type a value or values you want to find in the data entry boxes.
Click the Find Next button and Excel will find the next
record that matches all the set criteria. If
Excel makes an error beep and fails to find a matching record this may be
because you are at the end of your data. Click the Find Prev button and Excel will find the previous matching record.
Click here to
return to the Excel index.